OFFSET tells Excel to “fetch” a cell location (address) from within a data range. Download the Workbook here:
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Excel OFFSET Function Tutorial Summary:
The offset formula looks like:
=OFFSET(starting point, rows to move, columns to move, height, width)
Here are practical uses of OFFSET:
• Dynamic Calculations: The OFFSET formula can be included in other Excel functions to get dynamic ranges. For example, calculating the average sales of the last 3 months based on a selection
• Flexible Chart Ranges: In conjunction with charts it can be used in the NAME manager to add flexibility to chart data. The OFFSET function behaves like an Excel table where the data range automatically expands and contracts when chart data is updated.
• Dynamic dashboards: It can be used together with Excel’s Form Options to allow for dynamic analysis and reports based on user-selection.
You can tell the OFFSET function to return one cell if you specify height and width as 1. It can return an array of cells when the height and width are greater than 1. Height and/or width CANNOT be zero, because you either need 1 cell or a range of cells. In the illustration above, the height and width are 2.
This video shows how you can use the Excel OFFSET function to calculate the average value for the last 6 months. You will also learn how to use the OFFSET formula to calculate the average value based on the date selected by the user.
(You will see formula combinations such as OFFSET, COUNTA and MATCH functions)
In general Excel OFFSET function is an interesting formula and it’s one that can do so much more than meets the eye. It can used inside many formulas to provide them with flexible ranges instead of fixed ranges. This makes it a perfect candidate for dynamic reports and dashboards.
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